Overview


The Account page is used to control company-wide settings and monitor data usage. Whenever you make changes on this page, you need to apply them by pressing the big Save button in the bottom-right corner.


In this article:

1. Account defaults

2. Encryption settings

3. Public link settings

4. History settings

5. Office Online integration

6. Mail language

7. Capacity






1) Account defaults


Allow users to create shares: If set to enabled, Internal users can create shares. External users can never create new shares, while Admin users are always allowed.

Create a share when a user is created: If set to enabled, a default "private" share will be created for every new user, who will automatically be the owner of this share.

Default share name: This is the naming template for the default share that is created if the previous option is enabled. See the examples and presets below this option to learn how to use placeholder values.






2) Encryption settings


With RushFiles, all your uploaded data is automatically encrypted using the 256-bit version of AES, with a generated private key. This means that your data is protected by default.


If you want your data to be encrypted using your own encryption key, click on Change account key and fill out the fields. Make sure that you save a copy of it, since we cannot assist with lost encryption keys. If it is the first time you set this, leave the Old key field blank. For all subsequent changes, you will need to provide the Old key as well. There are no requirements regarding the format or length of the key.



Important We do not recommend changing this setting. If you change the encryption key, it is your responsibility to save it. We cannot help you if you lose or forget your key.
 






3) Public link settings


This section controls the default and maximum Expiry date values for public links.


✔    Choose a value from the drop-down just below Expiry date to set the default value to be used.

✔    Enable the Set as maximum time option if you want this to become the company-wide maximum value.






4) History settings


You can control how many versions of a file will be saved, and for how long older versions of a file will be saved.


This setting is constrained by your reseller's history settings. This means that your company can never set a value that is lower (less versions/days) than your reseller's.


Example:

✔    Max days is set to 30. Max versions is set to 30.

✔    I save a file on RushFiles - this is version 1 and the current version.

✔    If I don't modify this file, then it will never be deleted.

✔    Now, I edit the file, which becomes version 2, while version 1 is moved to the file's history.

✔    Version 1 will be deleted if 30 days pass OR I edit and save the file 30 more times - whichever happens first.



Important We do not recommend going below 30 days and 30 versions in case you need to restore your data
 






5) Office Online integration


When turned on, you can edit Microsoft Office documents directly in the web client by previewing the file and clicking Edit in browser.


When turned off, you can only preview these in the web client, and you must work with these files in the desktop client.



Note Documents edited through Office Online are transferred to an Office 365 cloud outside the RushFiles environment. The files are returned to their location and encryption state once editing ends. 
 
Documents with old Office formats, like .doc, will first be copied and converted to the newer .docx format. After editing ends, you will have both the original .doc and the edited .docx file. The edited file will have "-converted" added to the file name. This applies to all old Office formats.
 
Learn more about supported file sizes in Office Online here.
 






6) Mail language


You can change the language of the mails that your company sends through RushFiles. Click on the currently set language to change to a different one.



Note After changing the mail language in Account, you have to create mail templates for this language under Settings -> Templates, by clicking on one of the "+" buttons, and saving that template. Click here for the full guide.
 






7) Capacity


Under the capacity tab, you can see an overview of the amount of data and users your company is using, and how close you are to hitting your limit.


✔    The very first line shows your overall data usage.

✔    Storage used on files shows how much data capacity is used on current files.

✔    Storage used on deleted files shows how much data capacity is used on deleted files.

✔    Storage used on history files shows how much data capacity is used on previous versions files.

✔    Users tells you how many users you have out of the maximum allowed for you.