Overview


In the Reports menu, you have the option to generate reports of any user activity in your company. 


In Reports, there are 4 options:


✔    Storage Report

✔    Files & Folders Report

✔    Public Files & Public Folders Report

✔    User Report

✔    User Login Report


Some features are common:


Generate Report - press this to generate the report in the web client.

Download Report as XML - press this to download a .xml version of the report.

Reset Filters - refreshes the page and sets all values to their defaults.



Storage Report



A storage report in RushFiles is a useful tool that provides you with an overview of your storage usage and helps you manage your data more efficiently. With a storage report, you can see how much data you have stored in your cloud storage account, which storage categories are taking up the most space, and how much storage space have been in used in total.





How to understand the report:


  • Share name: the name of the share.
  • Storage used on Files: space used for storing currently available files.
  • Storage used on Deleted files: space used for storing deleted files.
  • Storage used on History files: space used for history file versions.
  • Total storage used: total storage space used by the Share. This is the billable amount of storage used




Files & Folders Report


Keeping track of files and folders events can help you understand how users are using their storage space. By monitoring these metrics, you can identify trends and patterns about user activities within their Share.



Shows all file and folder events in a specific share/folder. (File/Folder name, Event, Timestamp, Username)


Available filters:


  • File or Folder - the file location (i.e., Share/Folder) where the events happened.
  • Event type - the type of event you are looking for.
  • User - events by the specific user.
  • Start & End date - the specific dates for the events.



After a share is chosen, click Select under File/Folder, and select the file or folder you want to generate a report of.


Selecting a Share and a File/Folder are required.


How to understand the report:


  • File name: the name of the affected file/folder.
  • Event: the type of the event. (See below)
  • Time: shows if login succeeded or not.
  • IP: the IP that the user was logged in from when carrying out the event.
  • User email: the email address of the user that carried out the event.



Event types:


  • FileUpload: upload of files and creation of folders.
  • FileDownload: downloading files.
  • FileCopy: copying files.
  • FileRename: renaming files.
  • FileMove: moving files. Can only be seen if the destination folder OR the file that was moved is chosen in File/Folder. The path shown refers to the destination folder.
  • FileDelete: deletion of files.
  • FileDeletePermanently: permanent deletion of files.
  • FileRestore: undeletion of files.
  • LinkCreate: creation of public links.
  • LinkDelete: deletion of public links.
  • LinkOpen: opening public links.
  • LinkUpdate: editing public links.




NoteFolder events are also found among file events.
 





Public Files & Public Folders Report


Shows all events related to public links. (File/Folder, Action(EventType), Date, IP, Username)



Available filters:


  • File or folder - the share you want to see public link events for.
  • Event type - the type of event (Action) you are looking for.
  • User - filters for the specific user.
  • Expiry date - link expiration value.
  • Protected - filters for link password (Yes / No).
  • Start & End date - the specific dates for the events.




Selecting a Share is required.



How to understand the report:


  • Path: the path to the file/folder that is in the public link.
  • Action: the type of event that happened to the file/folder in the link. (See below)
  • Date: the date and time of the event.
  • IP: the IP of the user that carried out the event.
  • User: the email address of the user that carried out the event.



Event types (Action):


  • LinkCreate: creation of a public link.
  • LinkUpdate: editing of a public link.
  • FileDownload: download of a file from a public link.
  • LinkOpen: opening of a link by a user.
  • LinkDelete: the deletion of a link.





User Report


Allows the administrator to see users' activity. (User, Email, Event, Timestamp, Share)




There are some filters in place to help narrow the search:


  • Shares - the specific share of the activity.
  • Users - the specific user that initiated the activity, or was affected by it.
  • Start & End date - the specific dates for the activity.





How to understand the report:


  • User: the user that initiated the event.
  • Email: the user's email that initiated the event.
  • Event: the type of the event. (See below)
  • Timestamp: the date and time of the event.
  • Share name: the share where the event happened.



Event types:


  • RemoveShareAShare: removal of a user from a share.
  • RemoveGroupFromShare: removal of a group from a share.
  • ShareAShare: the addition of a user to a share.
  • UpdateUserAcls: the changing of user's rights to a share.
  • CreateAShare: creation of a share.




User Login Report


Shows the login information of the company. (User name, Device Type, Login Status, Timestamp, IP address).



Available filters:


  • Users - the user whose Login information you want to search for.
  • Start & End date - the specific dates you want to see Login information for.




How to understand the report:


  • User: the user that logged in.
  • Device Type: shows what device the user logged in from.
  • Login Status: shows if login succeeded or not.
  • Timestamp: the date and time of the login.
  • IP: the IP address the login was attempted from.



If you have further questions or clarifications, feel free to contact us by submitting a ticket through RushFiles HelpDesk Support.